Wednesday, September 21, 2016

How Can I Fix - Conditional formatting for an entire row when certain columns contain any text?

Conditional formatting for an entire row when certain columns contain any text

I would like to set up conditional formatting so that an entire row will be a certain color if certain columns contain data.  There are currently 368 rows of data.  I would like the entire row to be one color if there is any text in each of the columns
D, E, G, H, and R.  I want to see quickly which names, listed in column A, have all necessary information entered in those fields vs.
those we will need to look up manually in their physical file.  Any help would be appreciated!

Solutions to the Problem Conditional formatting for an entire row when certain columns contain any text

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You haven't mentioned which row your data starts in, but I will assume there are headings in row 1 and the data starts in row 2 for the example below.
If your data starts in another row, substitute that row number.

Select A2:R369 and click Conditional Formatting, New Rule the Home tab's
Styles group.
Select Use a formula to determine which cells to format from the
Select a Rule Type list and put this formula into the Format values where this formula is true text box:


Note that 2 is the top row in your selection. Next click Format and select a
Click OK to close the Format Cells dialog and OK again to save your new
Conditional Formatting rule.


The use of LEN() on the various columns interprets a zero as False and anything other than
zero as True. The rows are left as relative references while the columns are absolute.

Addendum: I just reread your original post and realized you will likely have more data at a future date.
Instead of selecting A2:R369, tap
F5 for the GoTo dialog and paste A2:XFD1048576 into the
Reference text box then click OK.
This will select everything from a2 to the extreme right and down of the worksheet.

Windows Error Reporting - To Fix Conditional formatting for an entire row when certain columns contain any text

  1. Go to Start button.
  2. Open Control Panel.
  3. Go to Windows Error Reporting.
  4. Click on System and Maintenance, then click Problem Reports and Solutions.
  5. Next, click Change Settings located on the left side panel of the Problem Reports and Solutions window.
  6. Select an option to configure how you want Windows to look for a solution to your problems. You may allow Windows to do it automatically or ask you every time to check if problem occurs.
  7. Next, click the Advanced settings link.
  8. Select Off to turn off Error Reporting.

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